Privacy Policy
Effective Date: October 29th, 2025
Jen Woods Golf (“we,” “our,” or “us”) respects your privacy and is committed to protecting the personal information you share with us. This Privacy Policy outlines how we collect, use, and protect your personal information in compliance with British Columbia’s Personal Information Protection Act (PIPA).
1. What Personal Information We Collect
We may collect personal information directly from you when you:
• Register for golf lessons, programs, or events
• Subscribe to our email list or contact us through our website
• Participate in phone calls, email communications, or social media interactions
This may include:
• Name, age, and contact information (email, phone number)
• Emergency contact and medical information (for junior programs, where applicable)
• Payment information (collected securely through third-party services)
• Swing videos or performance data used for coaching purposes
2. Why We Collect Your Information
We collect personal information to:
• Deliver coaching services and program communications
• Register participants and manage class/group sizes
• Process payments and issue receipts
• Maintain records for insurance or safety purposes
• Improve our coaching and program delivery
• Send updates, confirmations, and program-related emails
3. Consent
By registering for lessons or submitting information via our website or email, you consent to the collection, use, and disclosure of your personal information as outlined in this policy.
You may withdraw your consent at any time by contacting us directly. Please note that this may affect our ability to provide certain services.
4. How We Protect Your Information
We take appropriate security measures to protect your personal information from unauthorized access, use, or disclosure. This includes:
• Password-protected software and devices
• Secure email communications
• Limiting access to information on a “need-to-know” basis
5. Disclosure to Third Parties
We do not sell or rent your personal information. We may share information with trusted third parties only when necessary for:
• Payment processing
• Email or booking platforms (e.g., Calendly or WIX)
• Legal or insurance compliance, if required by law
All third-party providers are expected to comply with privacy laws and only use information for the services they provide.
6. Access to Your Information
You have the right to request access to your personal information, ask for corrections, or inquire how your data has been used or disclosed.
To make a request, please contact:
Jen Woods Golf
jenwoodsgolf@gmail.com
Comox Valley, BC
7. Retention & Destruction
We only retain your personal information for as long as necessary to fulfill the purposes it was collected. When no longer needed, your data will be securely destroyed or anonymized.
8. Changes to This Policy
We may update this Privacy Policy from time to time. Any updates will be posted to our website, and the effective date at the top of this policy will be revised accordingly.